Your first paper trail.

1. Create a vault

Install HarborMint from Microsoft Store when the release becomes available. Give the vault a name and choose a passphrase of at least 12 characters. Store that passphrase safely. There is no account, recovery key or password reset.

Alternatively choose Restore before creating a new vault. Select an encrypted .hmb backup and supply its original passphrase. Restore is available into an empty installation so it cannot overwrite an existing vault.

2. Add the details

Choose Add expense or press N. Enter the provider, calendar date, amount in US dollars, category, HSA/FSA account and reimbursement status. Amounts are stored as integer cents. Add a short note if useful, avoiding unnecessary medical or account details. Save the record.

3. Bring the evidence along

Open the expense and choose Add files. Select original PDFs, PNGs or JPEGs through the Windows picker. The app copies and encrypts the files; it does not change the source. Add receipts, EOBs or proof of payment as needed. A file hash is recorded when imported and checked on open or export.

Pro folder import queues up to 200 supported files from one folder. A filename starts a draft. Review and type the date, provider, amount, category and status before saving each record. Skip files you do not want. No OCR or automatic eligibility extraction runs.

4. Follow the status

Open a record and edit its status as your own workflow progresses from Not submitted to Submitted to Reimbursed. You can correct or reverse a status; each actual change adds a timestamped history entry. This records your actions, not confirmation from an insurer or plan.

5. Find and export

Search provider names, notes or categories. Filter by account, year and status. Pro can save up to 20 filter views. Use checkboxes to select specific records, or export the complete current view. The preview shows record and file counts before you choose a destination.

The ZIP contains expenses.csv, manifest.json with hashes and status history, README.txt and the original supporting files. It is not encrypted. You can verify an original with PowerShell Get-FileHash -Algorithm SHA256 and compare it to the corresponding manifest entry.

6. Keep a separate copy

Open Vault & settings, choose Save encrypted backup and save the .hmb to another drive. It includes all current records and encrypted original files. Keep the original passphrase separately. Restore accepts backups up to 1 GB.

Manual lock is always available in the header. The vault also locks after five minutes without activity. Back up before uninstalling, resetting the app or changing devices.

Keyboard shortcuts

N adds an expense. E opens export. Ctrl K focuses search. Escape closes a dialog. Tab and Shift Tab move through controls; Enter activates buttons and forms. Reduced-motion preferences are respected.